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As a Receptionist, you become a part of our Global Shared Services in Gdansk - HR Operational Services Department.

About the job

As a Receptionist you are the first point of contact to our guests. You will be critical in ensuring that a positive first impression is created to anyone contacting the Arla Global Shared Service Office in Gdansk. You will need to be professional, well organized and take initiative.

In addition, you will be closely cooperating with Talent Acquisition and the HR & Payroll team.

Specifically, you will:

• You will be taking/transferring incoming phone calls
• Coordinating correspondence (sending out, registering and distributing received mail, ordering and sending courier)
• Greeting and welcoming guests as soon as they arrive at the office, offer refreshments to visitors
• Notifying appropriate company personnel of visitor arrival
• Issuing building passes where required
• Handling event coordination, both internally and externally
• Managing office supplies such as stationery, equipment and furniture
• Receiving and dispatching deliveries
• Booking outgoing couriers and logging courier receipts
• Keeping reception and office area neat and tidy - reporting any faults to the cleaning service or maintenance
• Handling minor facility issues (e.g. service of coffee machine)
• Keeping office info boards up to date
• Assisting with on-boarding and termination processes
• Performing any other ad-hoc administrative duties

Who are you?

• You have at least 1 year of experience of working within an office environment or customer service
• You are fluent in English (both written and spoken)
• You are familiar with MS Office package
• You have great communication skills
• You are organized and detail-oriented
• You take responsibility where necessary and you show great initiative
• You are team oriented and proactive in dealing with issues
• Familiarity with the use of office equipment would be a plus

What do we offer?

• Training & professional induction in a new position
• Scandinavian working style & no dress code
• Home kit – monitor, laptop, keyboard, mouse, headsets, webcam
• Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)

… while in the office you can also use some of below:

• Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)
• Chill-out rooms with X-box, pool table, board games, football table and swing